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Front Desk Receptionist and Administrative Assistant
LFCDS, founded in 1888 and located on a 30-acre campus about 30 miles north of Chicago, Illinois, is a co-educational, independent day school serving 420 students from age 2 through eighth grade. The School has a long tradition of producing thoughtful, confident, and successful students. Children are known, loved, and challenged at LFCDS, and a state-of-the-art facility provides a remarkable setting for inspired teaching, personal growth, and nurturing a love of learning.
Reports to Executive Assistant to the Head of School and Director of Special Projects
Staff Member
The Front Desk Receptionist serves as the first point of contact for visitors, parents, and students, creating a welcoming and positive impression of the school. This role is essential for managing daily office operations, maintaining communication between various school stakeholders, and ensuring a safe and efficient school environment.
Qualifications:
Mission Statement: Through inspired teaching and partnership with families, Lake Forest Country Day School nurtures a love of learning and builds a foundation of strong character, preparing students to navigate their path with purpose.
The Front Desk Receptionist serves as the first point of contact for visitors, parents, and students, creating a welcoming and positive impression of the school. This role is essential for managing daily office operations, maintaining communication between various school stakeholders, and ensuring a safe and efficient school environment.
Key Responsibilities:
- Answering phone calls and directing inquiries, ensuring basic questions are addressed promptly.
- Monitoring the main school entrances at Green Bay and Onwentsia.
- Maintaining accurate records by managing parent and student sign-in/out logs and distributing parent lanyards accordingly.
- Overseeing the check-in process for Raptor Guests and Contractors.
- Handling various aspects of mail management, such as sorting, delivery, outgoing mail, and maintaining employee mailboxes.
- Performing delivery tasks for items, people, and packages as needed.
- Managing attendance by recording morning attendance, updating throughout the day, and sending attendance emails.
- Admitting and monitoring early students into the vestibule before official opening hours.
- Utilizing camera surveillance to ensure security measures are maintained.
- Managing room reservations efficiently.
- Providing and managing Guest WiFi access.
- Arranging monthly birthday cards for the Head of School.
- Facilitating the restocking of supplies in the GB216 copier room.
- Ordering necessary Staples items for the stockroom.
- Coordinating food orders for Faculty and Staff lunches, Trustee Dinners, and the Leadership Team.
- Assisting with mailings as required.
- Updating the Campus Map and Door Signage as needed.
- Maintaining accurate Faculty and Staff lists, including birthdays, extensions, and titles.
- Creating health folders for new students.
- Updating school forms as needed.
- Providing signage for events as required.
- Assisting with the preparation of gifts for various occasions.
- Plays a key role during emergency situations.
- Assist with attendance during crisis situations.
- Performing other duties as assigned.
Skills:
- Strong verbal and written communication skills. • Effective time management and attention to detail.
- Friendly and professional demeanor acting with empathy and patience.
- Computer proficiency and office equipment operation.
- Ability to problem solve in the moment.
- Flexibility with changes in schedule and procedure.
- Maintain confidentiality of student and staff information.
- Represent the school with a professional attitude and appearance.
Qualifications:
- High School Diploma or GED
- College Diploma preferred
- Experience in a receptionist role
- Willingness to learn
- Compensation range of $35,000 - $50,000, based on experience and level of education, with a full benefits package.
Mission Statement: Through inspired teaching and partnership with families, Lake Forest Country Day School nurtures a love of learning and builds a foundation of strong character, preparing students to navigate their path with purpose.
Core Beliefs:
Childhood is championed: We center all we do on what is best for our students, protecting and building upon the magic of these precious years.
Community is our core: Honest and respectful relationships, formed through conversation and collaboration, build trust and a sense of belonging – honoring the dignity of every person.
Curiosity is a gift: Wonder is an animating force that resides in every person and should be modeled and nurtured to stimulate self-discovery, spark innovation, and drive creativity.
We aim high: Raising expectations activates the great potential we see in every person and elicits efforts that result in individual growth and the collective success of our community.
Professional Association Memberships: NAIS, ISACS, LMAIS & INDEX
Interested applicants should send a letter of interest, resume, and the names of three professional references (personal statement optional) in PDF format to the attention of Annie Johnson, Executive Assistant to the Head of School and Director of Special Projects, anne.johnson@lfcds.org with the subject line “Receptionist Application”.
Lake Forest Country Day School seeks and embraces diversity among our faculty, staff, and student body. LFCDS is an Equal Opportunity Employer, and it does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, age, religion, marital status, disability, sex, gender, pregnancy, sexual orientation, gender identity, military or veteran status, order of protection status, genetic information, or any other category protected by applicable law.
A co-educational independent private school for students age 2 through Grade 8.
Graduating students of strong character with a passion for learning since 1888.
Schedule a tour!
Graduating students of strong character with a passion for learning since 1888.
Schedule a tour!
